• The friendly staff at BIG4 Beacon Resort Queenscliff
  • Exterior of two bedroom villa accommodation at BIG4 Beacon Resort in Queenscliff
  • Children playing together at BIG4 Beacon Resort Queenscliff

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Function Information and Confitions

Beverages

  • Beverages on consumption or tab limit must be paid in full on completion of the function.
  • Beverage selection and price subject to availability at the time of order.
  • Credit card details are to be left with BIG4 Beacon Resort prior to the function as a guarantee.

Catering Minimum

  • Serving Option A. – Surcharges may apply for groups under 10 guests.

Child Rates

  • Children’s rates apply where indicated for children aged from 2 to 11 years inclusive

Damages

  • Clients are financially responsible for any damage sustained to the function room fittings, property or equipment by guests or outside contractors prior to, during, or after a function.

Displays and Signage

  • Nothing is to be nailed, screwed, stapled or adhered to any surface or part of the building without the permission of our guest relations’ team.

Dietary requirements

  • If you have an allergy to one or more ingredients, you must notify us with your final numbers 10 days out from your function to avoid additional charges and ensure we can have a suitable alternative dietary arrangement is made for you.

Function/Catering Cancellation Policy

  • Cancellations must be made in writing.
  • In the event of a function being cancelled, the following conditions will apply:
    • 60-90 days prior to the event the cancellation fee will be 35% of the estimated value of the function.
    • 3-60 days prior to the function the cancellation fee will be 50% of the estimated value of the function.
    • 7-30 days prior to the event the cancellation fee will be 100% of the estimated value of the function.

Final Numbers

  • The final number of guests attending the function is required 10 days to the event for catering and billing purposes.
  • Where table settings are applicable please notify our team of your table plans and seating arrangements, 10 days prior to the event.

Menus

  • Menu variations may occur from the time of printing.
  • Selection menus may change slightly according to seasonal availability.

Payments

  • A 40% deposit will confirm your booking.
  • Full payment of the food component must be paid ten days prior to the function.
  • Payments can be made by cash, company Cheque, EFTPOS, Bankcard, MasterCard, Visa, AMEX and Diners Card.

Pre Function Details

  • Menu selections must be made at least ten days prior to the event.
  • Special order cake delivery (where applicable) will be made on the day of the function unless otherwise arranged.
  • Access to Scuttlebutt function rooms prior to your function for set up will be charged at $20 per half hour.

Public Holiday

10% Surcharge on all food and Room Hire.

Quote

  • All prices are current at the time of quotation but may be subject to change.
  • All prices are GST inclusive.

Smoking

  • Smoking is not permitted inside the Scuttlebutt Function Centre, Camper’s Kitchen, Activity Room and Movie Room.
  • Smoking areas with ashtrays are provided in courtyard adjacent to the Scuttlebutt Centre and in the undercover, alfresco BBQ area adjoining The Dock.

Responsibility

  • BIG4 Beacon Resort does not accept responsibility for damage or loss of any client’s property left in the function room prior to, during, or after a function.

Function Times

  • The Scuttlebutt function centre is available for bookings between 8am and 11pm.
  • For the comfort of all guests in the park last drinks will be served at 10.30 for evening functions.
  • Additional time required pre function for set up after function will be charged at a rate of $20 per half hour.